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Privacy Policy
Effective on: November 1, 2009
This privacy statement covers the site WWW.IFE-USA.ORG. Because this Web site
wants to demonstrate its commitment to our users' privacy, it has agreed to
disclose its information practices.
- What personally identifiable information IFE collects.
- What personally identifiable information third parties collect through
the Web site.
- What organization collects the information.
- How IFE. uses the information.
- With whom IFE may share user information.
- What choices are available to users regarding collection, use and
distribution of the information.
- What types of security procedures are in place to protect the loss,
misuse or alteration of information under IFE's control.
- How users can correct any inaccuracies in the information.
If users have questions or concerns regarding this statement, they should
first contact William Kehoe by telephone at: (703) 751.6416, or by e-mail at:
KehoeFD@aol.com .
INFORMATION COLLECTION AND USE
Information Collection
IFE is the sole owner of the information collected on WWW.IFE-USA.ORG. IFE
collects information from our users at several different points on our Web site.
Profile
A members demographic information including current employer, title, address and
telephone information is displayed in a password protected members section in an
online directory. Members are able to maintain this information via an edit
profile process also accessible via a password protected members only section.
Dues Renewal
We request information from the user on our dues renewal form. A user must
provide contact information (such as name, email, and shipping address) and
financial information (such as credit card number, expiration date). This
information is used for billing purposes. If we have trouble processing an
order, the information is used to contact the user. Credit Card information is
not stored on the site. This information is used temporarily to receive a
payment confirmation form the payment processor. The confirmation and
transaction ID are stored, not the specific payment information.
INFORMATION USE
IFE USA, through its on-line service production site, WWW.IFE-USA.ORG collects
two types of information:
1. Demographic Information
2. Customer Financial Information
Demographic Information is stored on our system. This information is used for
an online directory and to provide information to the global IFE organization.
The customer is free to modify this information at any time.
Customer Financial Information is used for the dues renewal process, but is not
stored in our databases.
Profile
We store information specifically given to us by our users through the dues
renewal and profile maintenance process. A profile is stored information that
provides IFE with information describing the member. All such collected
information is used only for the conduct of the provision of our service.
Cookies
A cookie is a small text file that is stored on a user's computer for
record-keeping purposes. We use cookies on this site. We do not link the
information we store in cookies to any personally identifiable information you
submit while on our site.
We use session ID cookies. We use session cookies to make it easier for you to
navigate our site. We set a session ID cookie that holds an authentication ID. A
session ID cookie expires when you close you browser. We do not use persistent
cookies.
If you reject cookies, you may still use our site, but your ability to use some
areas of our site, such as contests or surveys, will be limited.
Third Party Advertising
WWW.IFE-USA.ORG does not display or solicit any third party advertising at any
time.
Log Files
Like most standard Web site servers we use log files. This includes Internet
protocol (IP) addresses, browser type and Internet service provider (ISP) and
access time. IFE USA and its production site,
WWW.IFE-USA.ORG uses log files only to track errors in the system. Log file
information is not tied to a user's personally identifiable information.
Clear Gifs (Web Beacons/Web Bugs) Clear gifs are tiny graphics with a unique
identifier, similar in function to cookies, and are used to track the online
movements of Web users. WWW.IFE-USA.ORG does not use Clear Gifs in the provision
of its service offering.
COMMUNICATIONS FROM THE SITE
Updates
We will from time to time send email notification, mail or call you to provide
you with information concerning updates or enhancements to our service. The
communications are not promotional in nature as they are strictly related to the
use of our service.
Customer Service
We communicate with users on a regular basis to provide requested services, and
in regard to issues relating to their account we reply via email or phone in
accordance with the user's wishes.
Service-related Announcements
We will send you strictly service-related announcements on rare occasions when
it is necessary to do so. For instance, if our service is temporarily suspended
for maintenance, we might send you an email.
Generally, you may not opt-out of these communications, which are not
promotional in nature. If you do not wish to receive them, you have the option
to deactivate your account.
SHARING
Legal Disclaimer
Though we make every effort to preserve user privacy, we may need to disclose
personal information when required by law wherein we have a good-faith belief
that such action is necessary to comply with a current judicial proceeding, a
court order or legal process served on our Web site.
Aggregate Information (non-personally identifiable)
We do not share aggregated demographic information with our partners and
advertisers.
These are the instances in which we will share users' personal information:
Third Party Intermediaries
We use an outside credit card processing company, Verisign®, to bill users for
services. This company does not retain, share, store or use personally
identifiable information for any secondary purposes.
Business Transitions
In the event IFE USA goes through a business transition, such as a merger, being
acquired by another company, or selling a portion of its assets, users' personal
information will, in most instances, be part of the assets transferred. Users
will be notified via prominent notice on our Web site for 30 days prior to a
change of ownership or control of their personal information. If as a result of
the business transition, the users' personally identifiable information will be
used in a manner different from that stated at the time of collection they will
be given choice consistent with our notification of changes section.
Surveys & Contests
From time-to-time our site requests information from users via surveys or
contests. Participation in these surveys or contests is completely voluntary and
the user therefore has a choice whether or not to disclose this information. The
requested information typically includes contact information (such as name and
shipping address), and demographic information (such as zip code). Contact
information will be used to notify the winners and award prizes. Survey
information will be used for purposes of monitoring or improving the use and
satisfaction of this site. Users' personally identifiable information is not
shared with third parties unless we give prior notice and choice. Though we may
use an intermediary to conduct these surveys or contests, they may not use
users' personally identifiable information for any secondary purposes.
SECURITY
This Web site takes every precaution to protect our users' information. When
users submit sensitive information via the Web site, their information is
protected both online and off-line.
The members only section of WWW.IFE-USA.ORG is encrypted and is protected with
the best encryption software in the industry - 128-bit SSL. This means that when
our registration/order form asks users to enter sensitive information (such as
credit card number), that information is encrypted using the best encryption
software in the industry - 128-bit SSL. While on a secure page, such as our
order form, the lock icon on the bottom of Web browsers such as Netscape
Navigator and Microsoft Internet Explorer becomes locked, as opposed to
un-locked, or open, when users are just 'surfing'.
While we use SSL encryption to protect sensitive information online, we also do
everything in our power to protect user-information off-line. All of our users'
information, not just the sensitive information mentioned above, is restricted
in our offices. Only employees who need the information to perform a specific
job (for example, our billing clerk or a customer service representative) are
granted access to personally identifiable information. Our employees must use
password-protected screen-savers when they leave their desk. When they return,
they must re-enter their password to re-gain access to user information.
Furthermore, ALL employees are kept up-to-date on our security and privacy
practices. Every quarter as well as any time new policies are added, our
employees are notified and/or reminded about the importance we place on privacy,
and what they can do to ensure our users' information is protected. Finally, the
servers that store personally identifiable information are in a secure
environment, in a hardened hosting facility.
If users have any questions about the security at our Web site, users can send
an email to: jblackwell@baseball101.com.
SUPPLEMENTATION OF INFORMATION
In order for this Web site to properly fulfill its obligation to users it is
necessary for us to supplement the information we receive with information from
3rd party sources.
Correcting/Updating/Deleting/Deactivating Personal Information
If a user's personally identifiable information changes (such as zip code,
phone, email or postal address), or if a user no longer desires our service, we
provide a way to correct, update or delete/deactivate users' personally
identifiable information. This can be done on the edit profile tab or by
emailing our Customer Support at jblackwell@baseball101.com.
Notification of Changes
If we decide to change our privacy policy, we will post those changes to this
privacy statement, the homepage, and other places we deem appropriate so our
users are always aware of what information we collect, how we use it, and under
what circumstances, if any, we disclose it. We will use information in
accordance with the privacy policy under which the information was collected.
If, however, we are going to use users' personally identifiable information in a
manner different from that stated at the time of collection we will notify users
via email. Users will have a choice as to whether or not we use their
information in this different manner. However, if users have opted out of all
communication with the site through deactivating their account, then they will
not be contacted, nor will their personal information be used in this new
manner. In addition, if we make any material changes in our privacy practices
that do not affect user information already stored in our database, we will post
a prominent notice on our Web site notifying users of the change. In some cases
where we post a notice we will also email users, who have opted to receive
communications from us, notifying them of the changes in our privacy practices.
Contact Information
If users have any questions or suggestions regarding our privacy policy, please
contact us at:
The Institution of Fire Engineers
United States of America Branch
4611 Strathblane Place
Alexandria, Virginia
22304-2349 USA
1(703) 751.6416 - Phone
1(703) 370.5886 - Fax
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